Word Replacements

What Word Replacements Do

Word Replacements change matching text after you dictate. Each entry has one or more originals and one replacement.

Use them to:

Correct a recurring mishearing, such as voice ink → VoiceInk.
Expand a spoken shortcut, such as my website → https://tryvoiceink.com.
Insert an address, signature, or other text you use often.
Standardize a command, name, or product spelling.

Unlike Vocabulary, a Word Replacement applies the change directly and consistently.

Add a Replacement

Open Dictionary.
Select Word Replacements.
Enter what VoiceInk usually writes under Original text.
Enter what you want instead under Replacement text.
Press Return or click the plus button.

You can map several originals to the same result by separating them with commas:

Voicing, Voice ink, Voiceing → VoiceInk

When the replacement text is exactly the same as an existing entry, VoiceInk keeps the originals together in one row. Replacement text remains case-sensitive, so VoiceInk and voiceink are treated as different results.

How Matching Behaves

Matching is case-insensitive, so an original such as voice ink can also match Voice Ink. VoiceInk avoids replacing the same letters inside a longer word in languages that use spaces.

If you create both a phrase and a shorter word that could match it, the more specific phrase is considered first.

Keep replacements narrow and predictable. A rule such as GitHub → GitHub Enterprise is usually unsafe because those names refer to different products, not a recurring transcription error.

Edit, Sort, and Remove

Use the edit button to change an entry and the remove button to delete it. Click the current sort label to cycle through:

Original A–Z
Original Z–A
Replacement A–Z
Replacement Z–A
Newest
Oldest

VoiceInk remembers your sorting choice.

Quick Add

Open Dictionary, click the gear button, and assign Quick Add to Dictionary a keyboard shortcut. The shortcut opens a small panel where you can add Vocabulary or a Word Replacement without opening the main VoiceInk window.

Auto Learn

Dictionary Auto Learn can create Word Replacements from reusable corrections you make after dictation. Learned entries remain fully editable.